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Town Council Regular Meeting Minutes 11-16-2009
TOWN COUNCIL

TOWN OF SOUTH WINDSOR

Minutes Page 1  November 16, 2009




TOWN COUNCIL – Regular Meeting
Council Chambers – South Windsor Town Hall

1.      Call Meeting to Order

Mayor Pelkey called the Regular Meeting to order at 8:00 p.m.

4.      Roll Call

Members Present:        Mayor John Pelkey
        Deputy Mayor Edward Havens
        Councillor Gary Bazzano
        Councillor Tom Delnicki
        Councillor Janice Favreau
        Councillor Kathryn Hale
        Councillor Kevin McCann
        Councillor Cary Prague
Councillor Keith Yagaloff

Also Present:           Matthew B. Galligan, Town Manager
                                Duncan Forsyth, Town Attorney

5.      Public Input

        Mr. Don Gonsalves of 40 Bayberry Trail came before the Town Council.  There are three issues that someone address:

  • The Town should have calendarized budget.
  • There is a transfer of funds for $12,000.00 on the agenda tonight for System Wide Fire Code upgrades to the Town Hall.  The original estimate should be looked at.
  • A definition of Capital Expenditures should be explained.
6.      Environmental Health & Safety Message

        Councillor Hale informed the public and the Town Council that she had attended an H1N1 vaccination clinic held at Windsor Town Hall on Saturday, November 14, 2009.  Three hundred and forty-eight individuals were vaccinated.  One Hundred and forty-four individuals were from South Windsor.  There are upcoming clinics scheduled for Monday, November 23, 2009 from 4:00 p.m. to 7:00 p.m. at Windsor Town Hall.  Priority groups are caregivers of infants under 6 months of age, all children 6 months through 6 years, children age 7 years through 24 years with high risk medical conditions, pregnant women, and healthy children 24 months through

ITEM:

6.      Environmental Health & Safety Message (continued)

24 years.  If anyone is interested, they must pre-register by calling (860) 285-1883.  There are forms on the Towns website which need to be filled out on the computer.  There will also be clinics held on Saturday, December 5, 2009 in South Windsor and Monday, December 14, 2009 in South Windsor.  The locations have not been identified yet.

        The Town is working on the emergency notification system (Everbridge).  Information is being loaded into the system and it should be in place and working very shortly.

        Councillor McCann suggested that health safety organizations like the Fire Department, Health Director, or the Policy Department could come before the Town Council to give updates on issues within those departments under this item.  Mayor Pelkey stated he felt that this is a good idea and would look into how that type of rotation would be done.

7.      Adoption of Minutes of Previous Meetings

        BE IT RESOLVED that the South Windsor Town Council approves the Minutes of the following Town Council Meetings:  Work Session of October 5, 2009; Special Work Session of October 20, 2009; Special Meeting of October 20, 2009 and two Special Meetings of September 30, 2009; and the Organizational Meeting held on November 9, 2009.

Was made by Councillor Bazzano
Seconded by Councillor Yagaloff
The motion was approved, unanimously

8.      Public Petitions

        None

9.      Communications from Officers and Boards Directly Responsible to Council

        None





ITEM:

10.     Communications and Reports from Town Manager

        Mr. Galligan updated the Town Council on the list of capital projects.  Building fees and Town Clerk fees will be monitored closely because there are still concerns with both items.  A report will be distributed to the Town Council members.  In December, it is suggested that a Council orientation beheld to get Town staff and Town Council working towards the same goal.  The emergency phone system (Everbridge) is being installed with phone numbers.  A presentation will be done for Town Council to demonstrate how the system will work.  Commander Reed is drafting a policy that will be followed for the phone system.  Mr. Galligan stated that he, Economic Development Coordinator Craig Stevenson, and a contingent of bankers and other financial investors are planning to fly to New Mexico to visit the Albuquerque Studios.  Mr. Galligan then informed Council members that the Board of Education will be receiving federal money that will go directly to them.  A policy will be established which will create a fund where money from the ECS funding will go as the Board of Education receives federal monies.  This will ensure that the Board does not spend extra money that should be in the general fund.

        Answering questions from the Council, Mr. Galligan stated that he would put a narrative together which will highlight items that the Town is under, over, or right on target as far as the budget.  

        Council members discussed shared services.  Mr. Galligan suggested that the Mayor appoint a committee made up of Town Council members and Board of Education members.  Town staff and Mr. Pace should be contacted to discuss this issue.  

        Council members also discussed the Water Pollution Control Authority sewer fees.  It was suggested that a committee be made up for to sit down with Water Pollution Control Authority to get these numbers and bring them back to the Town Council.  

Mayor Pelkey stated that he would send a letter to the Superintendent to ask him to engage the Town Council in discussions regarding shared services.  Mayor Pelkey suggested that the Town Council go to CRCOG, CCM, or some other organization and request that a Best Practices Seminar be held.  Various towns would be invited to participate and show their best two to three ideas that have been used in their town.  Town’s could have displays set up or demonstrations to show the other towns.    




ITEM:

  • Reports from Standing Committees
None

  • Reports of Temporary Committees
None

  • Communications and Petitions from Council
Mayor Pelkey appointed Mr. Charlie Margolis as the Town’s Poet Laureate.
Mayor Pelkey stated that he feels there is countless expertise in our town and requested that any one who would like to discuss something with the Town Council or present an idea to the Council, please come to a Town Council meeting.

Councillor Bazzano thanked both the Athletic Committee and the South Windsor High School Swim Committee for all of their hard work for the community.

  • Public Participation
Mr. Don Gonsalves, 40 Bayberry Trail came before the Town Council and stated that the Town Council needs to get more involved with the Water Pollution Control Authority and they way the sewer fees have been established.

15.     Consent Agenda
        
Motion to approve Agenda Items 17. A. through 17. M. and Items 17. N. through 17. P., as the Consent Agenda.

Was made by Councillors Favreau and Delnicki
Seconded by Councillor Hale
The motion was approved, unanimously


ITEM:

17.     New Business

A.      Resolution Accepting the Resignation of Roseann Williams (D) a Full Member to the Economic Development Commission
        
BE IT RESOLVED that the South Windsor Town Council hereby accepts with regret, the resignation of Roseann Williams (D) a full member to the Economic Development Commission, said resignation to be effective immediately; and

BE IT FURTHER RESOLVED that the South Windsor Town Council extends its thanks to Roseann Williams for the time she has dedicated to servicing her community by her membership on the Economic Development Commission.

(APPROVED BY CONSENT AGENDA)

  • Resolution Appointing Linda Jeski (D) a Full Member to the Economic Development Commission and Postponing Consideration of this Motion Until the Town Council’s Next Regularly Scheduled Meeting
        
BE IT RESOLVED that the South Windsor Town Council hereby appoints Linda Jeski (D) a full member to the Economic Development Commission for a term ending November 30, 2011 to fill an unexpired term of Roseann Williams and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)

  • Resolution Appointing Roseann Williams (D) an Alternate to the Economic Development Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting
        
BE IT RESOLVED that the South Windsor Town Council hereby appoints Roseann Williams (D) an Alternate to the Economic Development Commission for a term ending November 30, 2013 to fill an expired term of Linda Jeski and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)


ITEM:

17.     New Business

D.      Resolution Reappointing Dwight Johnson (D) to the Economic Development Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting
        
BE IT RESOLVED that the South Windsor Town Council hereby reappoints Dwight Johnson (D) to the Economic Development Commission for a term ending November 30, 2013 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)

E.      Resolution Reappointing Marilyn Morrison (D) to the Economic Development Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting
        
BE IT RESOLVED that the South Windsor Town Council hereby reappoints Marilyn Morrison (D) to the Economic Development Commission for a term ending November 30, 2013 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)

F.      Resolution Reappointing James Murray (D) to the Economic Development Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting
        
BE IT RESOLVED that the South Windsor Town Council hereby reappoints James Murray (D) to the Economic Development Commission or a term ending November 30, 2013 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)

ITEM:

17.     New Business

G.      Resolution Reappointing Shirley Leich (D) to the Human Relations Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting
        
BE IT RESOLVED that the South Windsor Town Council hereby reappoints Shirley Leich (D) to the Human Relations Commission for a term ending November 30, 2012 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)

H.      Resolution Reappointing Carol Flagg (D) to the Library Board and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting
        
BE IT RESOLVED that the South Windsor Town Council hereby reappoints Carol Flagg (D) to the Library Board for a term ending November 30, 2013 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)

I.      Resolution Reappointing Kathleen-Mary Sharos (D) to the Library Board and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting
        
BE IT RESOLVED that the South Windsor Town Council hereby reappoints Kathleen-Mary Sharos (D) to the Library Board for a term ending November 30, 2013 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)








ITEM:

17.     New Business

J.      Resolution Reappointing Alan Larson (D) to the Park & Recreation Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting
        
BE IT RESOLVED that the South Windsor Town Council hereby reappoints Alan Larson (D) to the Park & Recreation Commission for a term ending November 30, 2013 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)

K.      Resolution Reappointing Robert O’Connor (D) an Alternate to the Park and Recreation Commission and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting
        
BE IT RESOLVED that the South Windsor Town Council hereby reappoints Robert O’Connor (D) an Alternate to the Park and Recreation Commission for a term ending November 30, 2013 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)

L.      Resolution Reappointing Nancy Simonds (D) to the Personnel Board of Appeals and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting
        
BE IT RESOLVED that the South Windsor Town Council hereby reappoints Nancy Simonds (D) to the Personnel Board of Appeals for a term ending November 30, 2012 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)



ITEM:

17.     New Business

M.      Resolution Appointing Richard Aries (D) to the Water Pollution Control Authority and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting
        
BE IT RESOLVED that the South Windsor Town Council hereby reappoints Richard Aries (D) to the Water Pollution Control Authority for a term ending November 30, 2015 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)

  • Resolution Accepting the Resignation of Michael Patitucci (R) from the Water Pollution Control Authority
        
BE IT RESOLVED that the South Windsor Town Council hereby accepts with regret, the resignation of Michael Patitucci (R) a full member of the Water Pollution Control Authority, said resignation to be effective immediately; and

BE IT FURTHER RESOLVED that the South Windsor Town Council extends its thanks to Michael Patitucci for the time he had dedicated to servicing his community by his membership on the Water Pollution Control Authority.

(APPROVED BY CONSENT AGENDA)

O.      Resolution Reappointing Joseph Carino (R) to the Water Pollution Control Authority and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting
        
BE IT RESOLVED that the South Windsor Town Council hereby reappoints Joseph Carino (R) to the Water Pollution Control Authority for a term ending November 30, 2015 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)





ITEM:

17.     New Business

P.      Resolution Reappointing Peter DeMallie (U) to the Central Regional (Tourism) District and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting
        
BE IT RESOLVED that the South Windsor Town Council hereby reappoints Peter DeMallie (U) to the Central Regional (Tourism) District for a term ending September 1, 2012 and postpones consideration of this motion until the Town Council’s next regularly scheduled meeting.

(APPROVED BY CONSENT AGENDA)

16.     Unfinished Business

        None

17.     New Business

Q.      Resolution Setting a Time and Place for a Public Hearing to Receive Citizen Input on the Preliminary Design of Improvements to Kelly Road

BE IT RESOLVED that the South Windsor Town Council hereby sets Monday, December 7, 2009 at 7:00 p.m. in the Council Chambers of the South Windsor Town Hall, 1540 Sullivan Avenue, South Windsor, Connecticut as the time and place for a Public Hearing to receive citizen input on the Preliminary Design of Improvements to Kelly Road.

Was made by Deputy Mayor Havens
Seconded by Councillor Bazzano

Answering a question from Councillor Hale, Mr. Galligan stated that all the improvements to Kelly Road have been staked out.

Commander Reed stated that a traffic study was complete and a summary of the results was included in the Town Manager’s report.   A full report will be sent out to Council members.

Mayor Pelkey called for a vote on the motion.  It was approved, unanimously



ITEM:

Councillor Yagaloff made a motion to Suspend the Rules in order to go to Item 18. A.  Councillor Delnicki seconded the motion; and it was approved, unanimously.

18.     Passage of Ordinance

  • Resolution Adopting a Proposed Ordinance, an “Ordinance Establishing an Anti-Idling Ordinance in the Town of South Windsor”.
BE IT RESOLVED that the South Windsor Town Council hereby adopts an “Ordinance Establishing an Anti-Idling Ordinance in the Town of South Windsor” said Ordinance more fully described in attached Exhibit B., a copy of which is on file in the Office of the Town Clerk.

Was made by Councillor Yagaloff
Seconded by Deputy Mayor Havens

Councillor Yagaloff stated that this version of the ordinance has not been reviewed by the Town Attorney and should be.  Councillor Yagaloff suggested the following amendment in paragraph 4 after “immediate adjacent to or abuts a residential area” insert “such that the idling vehicle is stopped or parked within 250 feet of the residential area”.  Mayor Pelkey seconded the amendment.

Commander Reed from the Police Department explained that putting a distance in the ordinance could make it more difficult for the Police Department to enforce.  

After a lengthy discussion regarding this item, Councillor Yagaloff made a motion to withdraw his amendment; Mayor Pelkey also withdrew his second on the amendment.

Councillor Yagaloff then made a motion to table this item to the next regularly scheduled meeting.  Deputy Mayor Havens seconded the motion; and it was approved, unanimously.

ITEM:

17.     New Business

R.      Resolution Approving the Transfer of $12,200.00 from the Contingency Account to the System Wide Fire Code Upgrade Account

BE IT RESOLVED that the South Windsor Town Council hereby approves the transfer of $12,200.00 from the Contingency Account to the System Wide Fire Code Upgrade Account to cover the costs associated with Fire Code Upgrades to the South Windsor Town Hall.

Council members voiced their concern that only one proposal was submitted for this project and stated they would be more comfortable if it were known if this were a competitive price.  Councillor Hale made a motion to table this item to the next regularly scheduled meeting.  Councillor Bazzano seconded the motion; and it was approved, unanimously.

S.      Resolution Approving the Write-Off of Taxes on Property located at 9 Main Street, Lot 14        

BE IT RESOLVED that the South Windsor Town Council hereby approves the write-off of $363.46 in taxes related to property located at 9 Main Street, Lot 14, South Windsor; and

BE IT FURTHER RESOLVED that the South Windsor Town Council directs Town Manager Matthew B. Galligan to adjust the financial records of the Town to reflect said write-off.

Was made by Councillor Favreau
Seconded by Councillor Hale
The motion was approved, unanimously

  • Discussion Item:  Draft Resolution to Fund the Annual Road Resurfacing Program (requested by Councillor Hale)
WHEREAS, the Town has historically funded a Capital Road Resurfacing Program in an effort to maintain the Town of South Windsor’s roads infrastructure in a good state of repair; and

(Resolution Continued on Next Page)
ITEM:

17.     T.      (Continued)

WHEREAS, the Town’s Pavement Management Report recommends a funding level of $3.5 million per year to maintain the roads in their current condition; and

WHEREAS, deferring road maintenance results in additional expense in the future; and

WHEREAS, in the original Fiscal Year 2009/2010 Capital Budget, the funding for Road Resurfacing was eliminated; and

WHEREAS, it would be in the Town’s best interest to reinstate some level of a Road Resurfacing Program in the 2009/2010 year

NOW, THEREFORE, BE IT RESOLVED that

  • The Town Council hereby authorizes a Road Resurfacing Program for the remainder of the 2009/2010 fiscal year in the amount of $_____________.
  • The Town Council hereby authorizes that the Road Resurfacing Program be funded by transfers or allocations in the following order:
  • By transferring the remaining balance of the School Cafeteria Project in the amount of $36,128.00 to the Road Resurfacing Program.
  • By transferring the remaining balance of the School Window Projects in the amount of $42,838.00 to the Road Resurfacing Program.
  • By transferring $25,000.00 from the budget for the Plan of Conservation and Development to the Road Resurfacing Program.
  • By transferring any remaining balance or refund of costs for the Felt Road Bridge Project to the Road Resurfacing Program
(Resolution Continued on Next Page)


ITEM:

17.     T.      (Continued)

e.      By transferring any remaining balance or refund for any other completed Capital project which becomes available by February 28, 2010.

f.      By transferring $144,141.00 from the Capital and Non-Recurring Account.

  • By authorizing the use of an amount of the Bonded Road and Drainage Capital Improvement funds as is necessary to bring the Road Resurfacing Program Fund up to the total amount specified in paragraph 1; and
BE IT FURTHER RESOLVED that upon the determination of the amount of Bonded Road and Drainage Capital Improvement Funds that is necessary to bring the Road Resurfacing Program Fund up to the total amount specified in paragraph 1, the Town Council shall amend the Bonded road and Drainage Capital Improvement Project list by placing at the top of that list those road projects which will be paid for by the bonded funds.

Councillor Hale began discussions regarding this item.  She stated that this resolution would allow the Public Works employees to have knowledge of what can be spent for roads.  Public Works can then come back before the Council with a plan.  This item was discussed in length with other Council members giving their input regarding this issue.  Mayor Pelkey stated he would discuss this issue with the Director of Public Works to see when work could be done on the certain roads if money was approved for use.  This resolution gives the best compromises that are available and Mayor Pelkey stated he would like to take care of this work.

ITEM:

17.     New Business (Continued)

  • Resolution Setting a Time and Place for a Public Hearing to Receive Citizen Input on the Reallocation of $144,141.00 from the Capital & Non-Recurring Account (Account $4201) to the Capital Road Resurfacing Program
BE IT RESOLVED that the South Windsor Town Council hereby sets Monday, December 7, 2009 at 7:15 p.m. in the Council Chambers of the South Windsor Town Hall, 1540 Sullivan Avenue, South Windsor, Connecticut as the time and place for a Public Hearing to receive citizen input on the Reallocation of $144,141.00 from the Capital & Non-Recurring Account (Account $4201) to the Capital Road Resurfacing Program.

Councillor Hale withdrew this resolution and felt it could be deferred to a later date.  

V.      Resolution Supporting Central Connecticut Solid Waste Authority

WHEREAS the municipalities constituting the Mid-Connecticut Project have been researching solutions for long-term solid waste disposal when their contract with the Connecticut Resources Recovery Authority expires in 2012; and

WHEREAS other municipalities in the Litchfield Hills Council of Elected Officials and elsewhere have expressed interest in joining efforts with the Mid-Connecticut Project municipalities to find long-term solid waste disposal solutions; and

WHEREAS the Capitol Region Council of Governments has performed a regional solid waste options analysis and successfully tested the presence of alternatives in the private market through a Request for Information for Integrated Regional Solid Waste Management Services covering Transfer, Transportation, Disposal and Processing/ Recycling Services; and

WHEREAS, the Capitol Region Council of Governments Executive Committee has authorized CRCOG staff to facilitate the forming of a solid waste management authority to represent municipalities interested in conducting an RFP and negotiating for long-term solid waste disposal services; and

(Resolution Continued on Next Page)

ITEM:

17.     V.      (Continued)

WHEREAS the Town of South Windsor has expressed preliminary interest in taking part in the solid waste authority formed by the Capitol Region Council of Governments, the “Central Connecticut Solid Waste Authority.”

NOW, THEREFORE BE IT RESOLVED that the South Windsor Town Council does hereby preliminarily endorse the above referenced Central Connecticut Solid Waste Authority and authorizes the Town Manager, Matthew B. Galligan to sign all necessary agreements and take all necessary actions to allow the Town to pay a fee of $500 to help defray the professional fees necessary to draft a model ordinance which the Town would then adopt if it decided to become a member of the Authority, as well as other costs of creating the Authority.

Was made by Mayor Pelkey
Seconded by Councillor Bazzano
The motion was approved 8 to 0 with Councillor Delnicki abstaining

W.      Resolution Approving the Transfer of $500.00 from the Contingency Account to the Town Manager’s Professional Account

BE IT RESOLVED that the South Windsor Town Council hereby approves the transfer of $500.00 from the Contingency Account to the Town Manager’s Professional Account to cover the payment to CRCOG to help establish a new Authority for the trash and recycling study.

Was made by Councillor Prague
Seconded by Councillor Hale
The motion was approved 8 to 0 with Councillor Delnicki abstaining

X.      Resolution Approving a Refund of Taxes to Seventy-One (71) South Windsor Taxpayers

BE IT RESOLVED that the South Windsor Town Council hereby approves a refund of property taxes to seventy-one (71) South Windsor Taxpayers, the total of said refunds being $14,651.19.

Was made by Councillor Delnicki
Seconded by Councillor Bazzano
The motion was approved 8 to 0 with Deputy Mayor Havens abstaining

ITEM:

22.     Motion to Adjourn

At 10:10 p.m. Councillor Hale made a motion to adjourn the Regular Meeting.  Councillor Delnicki seconded the motion; and it was approved, unanimously.



Respectfully submitted,



                                                
Deborah W. Reid
Clerk of the Council